These General Terms and Conditions of Sale (“GTC”) shall apply automatically to all commercial dealings between the company “STUDIOS 44”, registered in the Clermont-Ferrand Trade and Companies Register under number 933 593 402 (the “Company” or the “Studio”) and any person or business (the “Client”) (hereinafter collectively referred to as the “Parties”).
Their purpose is to set out the terms under which the Company provides technical, audiovisual or event-related services to its Clients (the “Service(s)”) at its premises (the “Premises”).
The Client declares that they have read and understood these General Terms and Conditions prior to placing any order. It is understood that the Client’s acceptance of a quotation drawn up by the Company (the “Quotation”), the payment of a deposit or the commencement of a Service implies acceptance of these General Terms and Conditions. The Company reserves the right to amend the T&Cs at any time; they shall automatically apply to all orders placed after such amendment. These T&Cs are supplemented by the Quotation(s). Only any specific terms that may be included in the Quotation(s) – insofar as they take precedence over the T&Cs in the event of any discrepancy or conflict – may derogate from the provisions of the T&Cs.
The terms listed below, beginning with a capital letter, shall have the following meanings:
GTC: refers to these general terms and conditions of sale governing the relationship between the Parties.
Client: means the company placing an Order.
Order: means the Booking, or the Option with a view to subsequent confirmation of the Booking, made by the Client.
Quotation: means the costed proposal drawn up by the Studio at the Client’s request.
Premises: means the premises let by the Studio to the Client.
Option: means the choice(s) of date(s) made by the Client with a view to the subsequent confirmation of the Booking, where applicable.
Parties: means the Company and the Client.
Services: means the services offered by the Studio.
Booking: means the firm booking of the Studio made by the Client.
Studio/Company: means the company STUDIOS 44, as referred to at the beginning of these GTC.
Any Order placed by the Client shall give rise to the preparation of a Quotation.
Before confirming any Quotation, the Client is required to check its accuracy and to report any errors immediately.
Once the Quotation has been approved, no amendments or cancellations shall be permitted, unless the Studio has given its prior written consent.
All Quotations are valid for 5 days.
Acceptance of the Quotation implies the Client’s full and unconditional acceptance of these general terms and conditions of sale, without exception or reservation.
Any Order relating to the Services is only final upon return of the Quotation, duly signed, dated and bearing the words ‘AGREED’, as well as upon payment of a deposit of 40 per cent of the Quotation amount (unless otherwise stated), which will be deducted from the final invoice.
Any Order cancelled less than 7 calendar days before the start of the Services will be invoiced in full.
The initial Quotation may, prior to the performance of the Services, be subject to amendments at the Client’s request, which may result in a change to the price and the terms of performance of the Services.
The Client must notify the Company of such amendments at least 48 hours before the date scheduled for the performance of the Services, and they shall be the subject of an additional Quotation accepted by the Client.
The studios are hired for a fixed period of 10 hours, between 9.00 am and 7.00 pm, unless otherwise specified in the Quotation.
Beyond the agreed hours, the Studio will charge additional costs until the Client and their team have left the premises, with the hire period ending upon the departure of the last member of the team.
Any hour that has commenced for more than 15 minutes will be charged in full.
Should the Client wish to start before 7.00 am or finish after 9.00 pm, the Studio reserves the right to charge taxi fares for the set assistant.
In any event, the Premises must be vacated by the Client by 3.00 am at the latest.
The Client may cancel the booking free of charge up to 7 calendar days before the start of the Service. If a deposit has been paid, it will be refunded.
Any booking cancelled less than 7 calendar days before the start of the Services will be charged in full.
In the event of cancellation, the Studio reserves the right to charge for the hire of equipment already hired from its suppliers, any transport costs incurred, or consumables already purchased.
The Studio reserves the right to cancel the Service in the event of force majeure (see Article 14), or if the Client fails to pay the deposit. Such cancellation shall not give rise to any liability on the part of the Studio nor to the payment of damages or compensation of any kind.
The Customer undertakes to use the hired property in accordance with its intended purpose and in compliance with French law. The Customer undertakes, on the one hand, to respect (and to ensure that its representatives, agents and any third parties involved in the provision of the Service(s) respect) the Premises, equipment, materials and accessories made available to it and, on the other hand, to behave in a diligent and reasonable manner. The Customer, its representatives or agents shall be liable for any damage.
The premises are taken as is and must be returned in the same condition.
The Client hereby declares that they are aware of, and accept full responsibility for, all compliance and safety requirements, in particular for the purposes of their filming.
The equipment is checked before being made available in the studio.
The Client acknowledges that they have personally had the opportunity to inspect the hired equipment, and found it to be suitable for their needs and in good working order.
In the event of any error, the Client undertakes to notify the Studio as soon as possible, namely within a maximum of 2 hours of taking the equipment on hire.
In the event of a problem or technical fault with the equipment during the Service, the Studio undertakes to do its utmost to repair it or replace it with equivalent equipment. Consequently, the Client or their representatives must notify the Studio as soon as possible to allow it the opportunity to replace the equipment in good time.
No complaints made at the end of the Service will be considered.
In the absence of a designated representative, all persons present in the Studio shall be deemed to have been authorised by the Client to incur expenses on their behalf.
The Studio authorises the Client to make any necessary arrangements for their photo shoots, but any permanent alterations are prohibited. It is strictly forbidden to stick, nail or paint on the floors and walls of the Studios.
Photography or filming in the Studios’ corridor is subject to the Studios’ prior written authorisation.
The Client undertakes to use the equipment in accordance with its intended purpose and not to carry out any modifications or repairs to the hired equipment without the Studio’s prior consent.
Use of the hired equipment is restricted to the Studio’s premises. Under no circumstances may it be used outside the studio without the Studio’s prior authorisation.
Equipment ordered by the Studio on behalf of the Client remains the responsibility of the Client.
The Client undertakes to return the premises and equipment entrusted to them in the condition in which they received them, such condition being presumed to be fit for their intended purpose.
The Client is solely liable for any damage to, or even destruction (total or partial) of, the Premises and the equipment made available to them.
Any technical issues or damage to the Premises must be reported immediately to the Studio manager.
In the event of damage to the premises rented by the Client, the full cost of repairs will be charged to the Client.
In the event of breakage or loss, the damaged or missing equipment will be charged to the Client.
The amount charged will correspond either to the purchase price or to the repair cost.
The price of the Services is quoted in euros and excludes VAT. The Studio only accepts payments in euros by bank transfer. VAT is charged on all Services within the EU.
Studio occupancy time is chargeable:
Per 10-hour day of hire between 9.00 am and 7.00 pm;
Per additional hour between 6.00 am and 9.00 am or 7.00 pm and 9.00 pm, unless otherwise specified in the Quotation:
Set 2: €200 excluding VAT per hour
Set 1, Sets 3 to 9: €100 excluding VAT per hour
Night-time rates between 9.00 pm and 6.00 am are subject to quotation;
For weekends and public holidays, rates are subject to quotation.
Use of the Company’s Premises is invoiced on a daily basis for a period of 10 hours.
Beyond 10 hours, the time of occupation (including the time the Client is present on the Premises, tidying away the equipment used and/or, where applicable, restoring the Premises to their original condition) will be charged as overtime.
In any event, the Premises must be vacated by the Client by 3.00 am, unless the Company has given its express prior authorisation.
The Studio draws the Client’s attention to the fact that the confirmed quotation does not correspond to the invoice, and that the amount is subject to change depending on orders placed after the quotation was issued, the time actually spent on the Premises, etc.
Unless otherwise agreed, the Services shall be invoiced on the basis of the rates set out in the initial Quotation, supplemented, where applicable, by any additional quotations. The ‘per set’ rates and standard services are those set out in the current price list (Appendix 1) and/or in the Quotation.
Only the accepted Quotation shall be binding between the Parties.
– Set assistant: the provision of a set assistant is mandatory and shall be invoiced at the current rate (Appendix 1), unless it is expressly included in the Quotation.
– Electricity consumption: invoiced on an actual consumption basis according to meter readings (or, failing that, based on a reasonable estimate of power consumption and duration of use), at the current rate (Appendix 1).
– Specific refurbishment work: repainting (colour matching / repainting white), intensive cleaning, waste disposal, repairs, refurbishment of the cyclorama and floors, as per the quotation or at actual cost against supporting documents.
– Any specific requests and/or any services, supplies or equipment hire not included in the Quotation.
Unless otherwise stated in the Quotation, the Client shall pay the Company a deposit equivalent to 50 per cent of the total price of the Service(s) ordered upon signing the Quotation. The balance, corresponding to the remaining 40 per cent, must be paid by the Client 30 days after receipt of the Invoice.
The Company reserves the right to include in its Quotations a provision corresponding to additional costs incurred in connection with the Services (such as, for example, electricity or painting the rented set white), which may amount to up to 10 per cent of the total Quotation. Should any advance payments received exceed the amount stated in the Summary, the Company undertakes to refund the difference within 30 calendar days.
Only the actual receipt of payment against an invoice shall constitute payment. Payments may not be suspended or set off against any other amount without the Company’s prior written consent. The Company may, where applicable, declare any sum for which it had granted the Client a payment term to be immediately due and payable, as of right, without formal notice or prior notification.
No dispute of any kind relating to invoicing based on the Quotation shall be accepted by the Company. Payment of invoices may not be delayed for any reason whatsoever.
Any sum not paid by the due date shall, as of right and without the need for formal notice or prior notification, give rise to interest on arrears, in addition to a fixed compensation payment of €40 to cover recovery costs. Interest shall be calculated from the due date until the date of full payment, and shall be equal to three times the statutory interest rate in force on that date. In the event that the costs incurred for recovery exceed €40, the Company reserves the right to claim additional compensation from the Client, subject to providing evidence.
The Services shall be provided within the timeframes agreed with the Client. The Client undertakes to provide the Company with the assistance and resources necessary for the provision of the Services (in particular, by supplying it with any relevant information and/or documentation). The Client further undertakes to provide the Company, prior to each Service, with a call sheet specifying the names and roles of the persons present on the hired set. These persons shall be deemed to have been authorised by the Client to incur any expenditure on the Company’s behalf, and the Client shall not be entitled to contest such expenditure. However, the Client may, in advance, formally designate to the Company a single person authorised to incur expenditure on its behalf. In the absence of a Call Sheet or a designated person, all persons present on the hired set shall be deemed to have been authorised by the Client.
Subject to the Company being notified at least 72 hours before the start of the Services, the number of people present on the rented set may not vary by more than 10 per cent. In any event, the Company must comply with the capacity limit prescribed by the Studio for safety reasons.
The Company shall not be liable for any delay in the performance and/or suspension of the Services attributable (i) to the Client due to a breach of their obligations to provide assistance, information or prior verification, and/or (ii) to a change to the order during the performance of the Services or less than 36 hours before the start of the Service, and/or (iii) to a delay in payment by the Client.
In accordance with the collective agreement applicable to the Company’s employees, any Service lasting more than 12 hours must be scheduled at least 24 hours in advance.
Any delivery by the Client must take place no earlier than the day before the Service, during the Studio’s opening hours.
The Client must inform the Studio in advance so that sufficient storage space, subject to availability, can be reserved for them.
For safety and storage management reasons, the Client is requested to collect all items, props or equipment as soon as filming has finished.
The Studio is not responsible for organising catering for production teams. It provides a catering service and a dining area. The Client is responsible for organising meals for the teams.
As the On-Set Assistant forms an integral part of the Client’s team, the Client shall be responsible for the On-Set Assistant’s meals.
During the performance of the Services, the Parties may need to exchange files containing personal data within the meaning of the French Data Protection Act No. 78-17 of 6 January 1978, as amended, and European Regulation 2016/679 of 27 April 2016 (the ‘GDPR’). The Parties shall take all necessary measures to ensure that any personal data they may collect and/or process in connection with the order is maintained under optimal conditions of security and confidentiality. Furthermore, the Parties shall only retain and/or process such data for the strict fulfilment of the order and shall ensure that such data retains its full integrity and is not, in particular, distorted, damaged or accessible to third parties not expressly authorised. The Parties also undertake not to transfer such data outside the European Union without the prior written consent of the other Party, unless such transfers comply with the safeguards set out in Articles 44 et seq. of the GDPR.
Furthermore, if either Party becomes aware of a personal data breach within the meaning of Article 4 of the GDPR, each Party undertakes to the other Party to notify that incident within a maximum of 48 hours of becoming aware of the breach and to provide the other Party with the information necessary to enable it to fulfil its notification obligations to the CNIL within the timeframe set out in Article 33 of the GDPR. Finally, the Parties have the right to access, rectify, erase and transfer data concerning themselves or their employees, as well as the right to object to the processing on legitimate grounds.
Certain areas of the Studio are under CCTV surveillance for the safety of people and property.
The footage is retained for one month and may be viewed, in the event of an incident, by authorised staff of the Company and by the authorities.
To exercise your data protection rights, in particular your right of access to footage concerning you, or for any information regarding this system, you may contact our Studio Manager by emailing annabelle@studios-44.com or writing to the following postal address: Studios 44, 44 rue Paul Vaillant Couturier, 92240 Malakoff.
The Company undertakes to make Premises, equipment, materials or accessories available to the Client in good working order. The Client undertakes to return them in the same condition. Should this not be the case (in particular in the event of damage caused intentionally or unintentionally by the Client), the costs of repair and restoration shall be invoiced in full to the Client. The Client undertakes to ensure that the Premises, equipment, materials or accessories are used only by authorised and competent persons.
All equipment supplied by the Company as part of the Services must be replaced, at the Customer’s sole expense (it being understood that the Customer acknowledges being fully informed of the value of the equipment they are hiring and which is in their custody), with equipment of equivalent specifications and performance to the damaged equipment in the event of wilful damage, theft without forced entry, unexplained disappearance or misappropriation. Furthermore, in the event of theft, the Client must, at their own responsibility, report the matter as soon as possible to the nearest police station and to their insurance company. A copy of this report must be sent to the Company.
More generally, should the Client directly manage certain aspects of the Service and/or carry out certain operations directly (for example, by engaging an external service provider) and/or directly use materials and/or certain equipment and accessories belonging to them or to the Company in connection with the Service, the Company shall be fully exempt from liability in relation to such operations.
The Client further undertakes to take all necessary safety measures for any property or persons brought onto the Premises. The Studio shall not be held liable for any direct or indirect loss or damage that may be suffered in the event that the studio or equipment cannot be used on the scheduled day of the shoot, due to any cause beyond its control.
The Services are deemed to comply with the Quotation(s). The Company warrants to the Client against any lack of conformity in the Services and any latent defect arising from a failure to perform said Services, excluding any negligence or fault on the part of the Client. The Company may only be held liable in the event of proven fault or negligence on its part. In such cases, the Company shall, at its sole expense and in accordance with the terms agreed with the Client, rectify any non-compliant or defective Services. In all circumstances, the Company’s liability is limited to direct losses, to the exclusion of any indirect losses, and to the amount (excluding VAT) paid by the Client for the provision of the Services.
Furthermore, the Company shall not be held liable, on any grounds whatsoever, for any damage and/or nuisance caused by a third party or attributable to the Customer’s misuse or improper use of the Premises, equipment, materials or accessories made available to them. Similarly, the Company shall not be held liable, on any grounds whatsoever, for any personal injury, material damage or consequential loss occurring on the Premises, nor for any theft, damage or deterioration that may occur to cash, equipment, accessories, clothing or any other property (including animals) that the Client, its representative and/or its agents bring onto the Premises and which does not belong to the Company. Consequently, it is the responsibility of the Client, their representative and/or their agents to take out, in their own name, all necessary insurance to cover all risks not covered by the Company’s insurance (in particular the risks mentioned above) and to produce the relevant certificate(s) upon the Company’s first request (including any certificate of professional indemnity insurance).
The Client is liable for any damage to property or personal injury suffered by third parties as a result of their own actions, and for any resulting from an act committed by them, one of their employees or their guests. They are also liable for any criminal offences committed by them or their guests.
The Company shall not be held liable for the loss of or damage to images or computer data used by the Client or obtained via equipment made available to the Client. In the event of any fault attributable to the Company, its liability shall be limited to the provision of the same technical resources made available to the Client, to enable the Client to recover the lost or damaged data.
Finally, the Studio shall not be liable to the Client in the event of a breakdown or malfunction of the hired equipment beyond its control.
The Company’s equipment is hired with insurance included, subject to an excess of €1,000 in the event of accidental and unforeseeable damage. However, this insurance does not cover loss or theft, occurring under any circumstances whatsoever, against which the Client is required to take out their own insurance, without recourse against the Company.
The Customer is responsible for all persons present at the venue of the Service and for the consequences of their actions.
Such persons must have taken out their own insurance.
Neither Party shall be deemed to have breached its obligations to the extent that their performance is delayed, hindered or prevented by an unforeseeable event or force majeure within the meaning of Article 1218 of the Civil Code. In addition to those events usually recognised by case law, the following are expressly considered to be fortuitous events or force majeure: disruption to transport or supply routes, earthquakes, fires, storms, floods, lightning, a failure in the external electricity supply network or a lack of transport preventing the delivery of equipment or the performance of the Services, and any event resulting in the total or partial destruction of the Premises. The Party invoking the occurrence of a force majeure event must notify the other Party without delay by registered letter with acknowledgement of receipt. The Parties shall then consult within one month, unless this is impossible due to the force majeure event, to examine the impact of the event and agree on the conditions under which the performance of the contract shall continue. In the event of force majeure, performance of the contract shall be suspended for the duration of the force majeure if it is temporary. Should the impediment become permanent, the contract shall be terminated automatically.
Unless the Client provides written notice to the contrary, the Company may publicise, by any means of its choosing, its involvement in a project and the provision of the corresponding Services once the said project has been made public, without the Client being entitled to object or to make any claims of any kind whatsoever against the Company in this regard.
These General Terms and Conditions are drawn up in French. In the event of a translation, only the French text shall be deemed authentic. The contractual relations between the parties to whom these General Terms and Conditions apply shall be governed exclusively by French law.
In the event of a dispute, the Parties shall endeavour to reach an amicable settlement. Failing that, the Parties undertake to resort to mediation before bringing any proceedings before the competent court. In the event of a dispute, the courts of PARIS shall have exclusive jurisdiction, including in the event of multiple defendants or third-party proceedings.
Set 1 (White Cyclo): €1,100
Set 2 (White Cyclo): €1,900
Set 3 (White Cyclo): €800
Set 4 (White Cyclo): €1,200
Set 5 (Parquet): €700
Set 6 (Parquet): €950
Set 7 (Parquet): €950
Set 8 (Green Cyclo): €1,000
Set 9: €500
Overtime between 6.00 am and 9.00 am or 7.00 pm and 9.00 pm, unless otherwise specified in the quotation:
Set 2: €200 excl. VAT per hour
Set 1, sets 3 to 9: €100 excl. VAT per hour
Night-time rates between 9.00 pm and 6.00 am: pricing subject to quotation; For weekends and public holidays, pricing subject to quotation.
Set assistant (compulsory): €210
Electricity consumption: €1.20 / kWh
Breakfast from €8.90 ; Lunch from €23 ; Savoury/sweet snacks from €13.90.
The prices quoted are for guidance only. The applicable rates are those set out in the accepted quotation.
Studios 44 is proud to be an Ecoprod member. We are committed to responsible and sustainable production.
Learn more